The purpose of the Boy Scouts of America is to provide for
boys an informal educational program designed to train in the responsibilities
of participating citizenship, provide growth in moral strength and character,
and to enhance the development of physical, mental, and emotional fitness - all
done in the spirit of fun.
II.
OBJECTIVE
The main objective of Cub Scout Pack 40
is to develop and follow the purpose of the scouting movement. The Pack Program
shall be designed as a year-round family program for both the boys and
their parents although summertime activities are not mandatory.
Leaders and parents shall work together
to achieve the following:
·
Influence
the development of character and encourage spiritual growth
·
Develop
habits and attitudes of good citizenship
·
Encourage
good sportsmanship and pride in growing strong in mind and body
·
Improve
understanding within the family
·
Strengthen
the ability to get along with other boys and respect other people
·
Foster
a sense of personal achievement by developing new interests and skills
·
Show
how to be helpful and do one’s best
·
Provide
fun and exciting new things to do
·
Prepare
the boys to become Boy Scouts
III. BOY SCOUTS OF
Pack 40 shall conform to all policies
set forth by the Boy Scouts of America and the Hawkeye Area Council.
IV.
CHARTERED ORGANIZATION
The Pack Charter year shall remain
consistent with the Hawkeye Area Council, Three Rivers district beginning
January 1st and expiring on December 31st of each
calendar year.
·
All
Den leaders, Committee members, and parents shall cooperate with the Cub Master
and Committee Chair to facilitate the completion of all re-charter requirements
prior to each year’s charter expiration.
·
Dues
shall be paid no later than the September Pack meeting.
IMPORTANT:
Ø Any Scout not completing the re-charter
process by the assigned deadline including the payment of fees or the
completion of applications or other paperwork requirements, shall be dropped from
the charter and shall cease to be officially registered as a member of BSA Pack
40.
Ø Boys who are not officially registered
may not participate in any scouting events, are not eligible to wear the
official BSA uniform, and are not eligible to earn any BSA awards.
Re-charter costs for the current
Charter year are $35.00 per scout.
·
Annual
Pack Fees shall be reviewed each year and are subject to change by a 2/3
majority vote of the Committee.
·
Re-charter
fees are non-refundable.
The Pack shall be made up of several
dens and Tiger Cub groups. A Pack Committee shall be organized to provide the
planning and guidance for the Pack to insure that it functions properly. Pack
Meetings shall be conducted once a month.
The Cubmaster, with the help of other adult Pack Leaders and parents,
shall lead monthly Pack meetings.
VI.
PACK COMMITTEE
The Pack Committee is open to all
parents of current registered scouts in pack 40. All parents are encouraged to attend
committee meetings to participate in discussions, share opinions and generate
ideas. Voting rights on the committee
shall be limited to current registered adults occupying the positions of
Committee Member, Assistant Committee Chairman, Assistant Cubmaster(s),
Secretary, Treasurer, Awards Chairman, Den and Webelos Leader, and Assistant
Den Leader(s). The Committee Chairman and Cubmaster shall remain non-voting
members of the committee.
Committee Member duties and
responsibilities include:
·
Recruit
and approve qualified persons to fill the positions of Committee Chairman,
Cubmaster, Assistant Cubmaster(s), Webelos Leaders, Den Leaders, and Assistant
Den Leaders.
·
Assist
the Cubmaster and Pack Leaders in carrying out the Pack Program.
·
Insure
adequate and safe facilities for Pack meetings.
·
Assist
the Committee Chairman and Cubmaster with Pack Charter renewal.
·
Help
to stimulate the interest and participation of all parents in Pack and Den
level functions.
·
Assure
Cub Scouts and Webelos Scouts of a year-round quality program.
Each Committee Member shall pay the
yearly adult registration fee at the time of re-charter to cover the cost of
registration.
Pack Committee
Guiding Principles:
1. The Pack Committee shall meet monthly
on the first (1st) Tuesday of each Calendar month to discuss and vote on Pack
issues and finalize monthly Pack meeting agendas.
·
Activity
sub-committee meetings and “other” special meetings may be called as deemed
necessary to address tactical details or to define directional proposals.
2. No member(s) of the Pack Committee may
act unilaterally. The Pack Committee shall vote upon all decisions affecting
the Pack.
3. Motions may be brought before the
committee by any parent of current registered scouts of Pack 40 provided the
motion is brought in person to the regularly scheduled committee meeting.
·
All
motions shall require a “second” and be allowed adequate time for discussion
prior to calling for a vote.
·
All
motions brought before the committee shall require a majority vote for passage.
4. A quorum must exist before any vote can
occur.
·
A
quorum shall be defined as a majority of Den’s being represented, and either
the Pack Committee Chairman or Cubmaster must be present and preside over the
vote.
5. Voting shall consist of a show of hands
or other similar method unless a committee member requests a secret ballot.
6. The Committee Chairman shall decide a
tie vote. If the Committee Chairman is
not present during the vote, the Cubmaster shall decide the tie.
7. Changes and amendments to the Pack
Organizational Policy must be approved by a 2/3-majority vote of the Pack
Committee.
VII.
PACK COMMITTEE CHAIRMAN
The Pack Committee Chairman is
responsible to insure the Pack Committee and Leaders provide a “Good Scouting
Program” to the Cubs Scouts of Pack 40. The Chairman, as a non-voting member of
the Pack Committee, shall act as an advisor to insure the Committee is acting
in the best interest of the Boy Scouts of America by following all policy and
by-laws. The Committee Chairman is an elected position by the Pack Committee.
Duties/responsibilities include:
·
Attend
the monthly District Roundtable meetings.
·
Work
with the Cubmaster on policy matters related to the Cub Scout program and BSA
Guidelines.
·
Supervise
Pack Committee operations by:
·
Presiding
at Pack Committee meetings
·
Approving
bills before payment by Pack Treasurer
·
Conduct
the annual Pack program planning conference.
·
Assist
with recruiting the following Pack Committee positions:
·
Secretary
·
Treasurer
·
Awards/Advancement
·
Activities/Outings
·
Photographer
·
Work
with the Pack committee to provide adequate and safe facilities for Pack
meetings.
·
Cooperate
with the Cubmaster on council-approved money-earning projects.
·
Control
finances through adequate financial records and presiding over a Budget
Planning sub-committee.
·
Assume
active direction of the Pack, if the Cubmaster and/or Assistant Cubmaster is
unable to serve, until a successor is recruited and commissioned.
·
Develop
and maintain strong Pack/Troop relationships, sharing with the Troop Committee
the need for graduations into the Troop.
·
Work
closely with the Unit Commissioner and other Pack and Troop leaders in
effecting a smooth transition of Webelos Scouts into a Troop.
·
Help
bring families together at joint Webelos Den (or Pack)/Troop activities.
·
Follow
and support all policies, rules, regulations, and programs set forth by the Boy
Scouts of America
·
Conducting
orientation of new families and pack leaders.
(See Chapter 10 of the Cub Scout Leader
Book, "Den and Pack Management.")
·
Consult
each new leader regarding his or her specific position, using material provided
by the BSA.
·
Conducting
other training as designated by the district and/or council.
·
Encouraging
pack leaders to attend ongoing training, such as roundtable, pow wow or
·
Remaining
current with training material and program updates.
The goal of the pack committee is to have 100 percent of the
pack leadership trained in their position responsibilities. New leaders and
adult family members should receive orientation within one week of joining the
pack, and leaders should receive position-specific training within 30 days.
VIII.
CUBMASTER
The Cubmaster is responsible for
directing the activities of the Den Leadership to assure the scouts in Pack 40
of a quality Cub Scouting Program. The Cubmaster, as a non-voting member of the
Pack Committee, shall act as an adviser to the Den leaders and provide
leadership, training, and direction as necessary to the Den and Webelos
leaders. The Cubmaster is an elected
position by the Pack Committee.
Duties/ Responsibilities include:
·
Attend
the monthly District Roundtable meetings
·
Insure
all leaders carry out the Cub Scout Program in accordance with the policies of
the Boy Scouts of America.
·
Work
with Pack Committee on program ideas, selecting and recruiting adult leaders,
and budget plan.
·
See
that Cub Scouts and Webelos Scouts receive a quality, year-round program that
is filled with fun and activities, and qualifies the Dens and Pack for the
National Summertime Pack Award.
·
Plan,
guide and direct the Pack Program through the help of the following Pack
Leaders: Assistant Cubmaster(s), Den Leader Coaches, Webelos Den Leaders, Den
Leaders and Pack Trainer.
·
Help
with the organizing of the annual recruitment program to ensure new boys and
parents enroll into the Pack. Coordinate with new families to review Bobcat
requirements and emphasize the part they play in their son’s advancement, as
well as Pack operations.
·
Help
organize Webelos Dens and encourage graduation into a Boy Scout Troop.
·
Help
establish and maintain good relationships with Boy Scout Troops.
·
Maintain
good relationships with parents, and seek their support and include them in
activities.
·
Assist
the Pack Committee Chairman in conducting the annual Program Planning
conference.
·
Conduct
the annual Re-charter of the Pack.
·
Keeping
track of Pack training records.
IX.
PACK COMMITTEE POSITIONS
SECRETARY - Maintain the inventory of Pack
property; Handle correspondence for the Pack; Keep notes of Pack Committee
meetings and publish minutes; publish a Pack Newsletter to keep families
informed.
TREASURER
- Help the Pack
Committee and Committee Chairman in establishing a sound financial program with
a Pack budget plan; Maintain the pack bank account; Approve budget
expenditures; Keep up-to-date records; Make monthly report on the Pack’s
financial condition; Provide petty cash needed by Leaders and keep record;
Guide Pack in conducting council-approved Pack money-earning projects.
ACTIVITIES/OUTINGS CHAIRMAN
- Help in planning and arranging Pack outings and activities, and fundraising
events; securing tour permits when required; Assist with organizing volunteer
coordinators for special events; Arrange safe transportation when needed;
Recommend outings to help Pack and Dens qualify for National Summertime Pack
Award.
AWARDS/ADVANCEMENT CHAIRMAN
- Collect Den advancement reports at monthly Pack Leader’s meetings. Order
badges and awards on the advancement report form from Council Service Center;
Help plan and conduct induction and advancement recognition ceremonies; Arrange for Cub Scout and Webelos graduation
ceremonies with Cubmaster; Assist with adult volunteer/coordinator recognition.
FUNDRAISER
COORDINATOR –
Help in the planning and coordination of Pack money earning projects.
LIBRARIAN - Maintain and control Pack and Cub
Scouting literature, materials, records and forms to be made available for
reference by all Leaders.
X.
OTHER LEADERSHIP POSITIONS
The Pack Committee Chairman shall
endeavor to keep the following Leadership positions filled at all times by
adult volunteers. All appointments shall be made with the approval of the Pack
Committee.
·
Assistant
Committee Chairman
·
Assistant
Cubmaster
·
Webelos
Den Leader
·
Den
Leader
·
Pack
Trainer
·
Assistant
Den Leader
·
Den
Chiefs (if applicable) - The Cubmaster shall be responsible for seeing that all
Den Chiefs have Council Training. Each Den may use a Den Chief who has met the
requirements for Den Chief and with the approval of his Scoutmaster.
RESPONSIBILITIES:
ASSISTANT
COMMITTEE CHAIRMAN
·
Shall
be an adult selected and approved by the Pack Committee
·
Shall
assist the Committee Chairman as needed.
·
Complete
Cub Scout Leader Basic Training
·
Attend
a minimum of three monthly Roundtables per year.
·
Assist
in the Pack’s annual re-charter and in recruiting Pack Committee positions.
·
Assist
with the Committee Chairman on policy matters related to the Cub Scout program
and BSA Guidelines.
·
Assist
in the Pack Committee operations by:
-
Training
Pack Committee members
-
Approving
bills before payment by Pack Treasurer
-
Assist
in the annual Pack program planning conference.
ASSISTANT
CUBMASTER
·
Shall
be an adult selected and approved by the Pack Committee
·
Shall
assist the Cubmaster as needed, and be ready to take over the leadership of the
Pack if necessary.
·
Complete
Cub Scout Leader Basic Training and Cubmaster Fast Start
·
Attend
a minimum of three monthly Roundtables per year.
·
Participate
in monthly Pack meetings.
·
Inform
Pack Leaders of training opportunities and arrange for them to attend the
sessions.
·
Work
with neighborhood troops that supply Den Chiefs and into which Cub Scouts will
graduate.
·
Develop
and promote an ongoing plan for recruiting new boys.
·
Work
with the Cubmaster and Pack Committee on Pack registration.
·
Assist
in Pack activities such as Blue and Gold Banquets, Pinewood Derby, Service and
Conservation Projects.
·
Participate
in the annual Program Planning Conference and monthly Pack Committee meeting.
·
Promote
the religious emblems program for Cub Scouts of all faiths.
WEBELOS DEN LEADER / ASSISTANT WEBELOS DEN LEADER
·
Plan
and carry out a year-round program of activities for the Webelos Den to achieve
the purposes of Cub Scouting.
·
Complete
Webelos Leader Fast Start and Cub Scout Leader Training, and the Webelos Leader
Outdoor training.
·
Attend
a minimum of three monthly Roundtables per year.
·
Lead
the Webelos Den in its participation at the monthly Pack meetings.
·
Encourage
boys to advance. Maintain accurate records, and see that Webelos Scouts are
appropriately recognized for their achievements.
·
Work
with the Pack Committee to establish good relationships with neighborhood Boy
Scout troops. Try to graduate every Webelos Scout into a troop.
·
Work
with the Scoutmaster of a neighboring Boy Scout troop to plan and conduct
meaningful joint activities.
·
Ask
qualified persons, including adult family members of Webelos Scouts, to serve
as activity badge counselors.
·
Encourage
parents of Webelos Scouts to help plan and carry out Webelos overnighters and
other outdoor activities.
·
Help
the Den earn the National Summertime Pack Award.
·
Ensure
that a leader is available for all meetings and activities.
·
Participate
in the annual Program Planning Conference and the monthly Pack Committee
meeting.
DEN LEADER / ASSISTANT DEN LEADER
·
Complete
Den Leader Fast Start and Cub Scout Leader Basic Training.
·
Attend
a minimum of three monthly Roundtables per year.
·
Lead
the Den in its participation at the monthly Pack meetings.
·
Cooperate
with the Cubmaster in recruiting new boys.
·
Help
train the Den Chief and guide him to work with the Cub Scouts.
·
Encourage
boys to earn the advancement awards, keep accurate advancement records, and see
that they receive recognition for their achievement.
·
Help
the Den earn the National Summertime Den Award.
·
Establish
good working relationships with parents, utilizing their talents.
·
Involve
the fathers, uncles, and grandfathers of the boys in outings and other
activities of the Den so that boys will have male role models.
·
Take
part in the annual Program Planning Conference and the monthly Pack Committee
meeting.
XI.
MEETING DATES AND LOCATIONS
·
Pack
Meetings - Scheduled once a month, with location and time established at least
two months in advance.
·
Den
Meetings - To be determined by the Den Leader to specify the time and place.
Preferred to be at least twice a month.
(a published Den level meeting calendar is strongly encouraged)
·
Pack
Committee Meetings - Scheduled by the Cubmaster two weeks prior to the Pack
Meeting; or as needed.
·
Annual
Program Planning Conference - To be conducted at least one month prior to fall
registration.
XII.
MEMBERSHIP REQUIREMENTS
Boys desiring to belong to Cub Scout
Pack 40 must meet all Boy Scouts of America requirements for Cub Scout
membership. The boy’s parents must agree to do their best in helping their son
gain the most from his Cub Scout experience by:
·
Helping
him and taking part in his advancements
·
Attending
Monthly Pack Meetings
·
Assisting
Den and Pack Leaders
·
Agreeing
to abide by the Pack’s by-laws and the policies set forth by the Boy Scouts of
America
·
Regular
attendance is necessary to maintain a quality program. Scout members frequently
missing Pack Meetings (2 or more) or Den Meetings (3 or more), may upon
recommendation of the Den leader and approval of the committee be dropped from
the Pack.
XIII. PACK
FINANCES
The Pack Treasurer shall maintain all financial records.
Bank Account - Shall be held at a local Bank or Savings and Loan. Checks
up to $100 may be endorsed with one signature by any of the following
committee members, and checks in the amount of $100 or more will require
signatures from two of the following committee members:
1. Treasurer
2. Committee Chairman
3. Assistant Committee Chairman
Dues -
Each Cub Scout shall pay his appropriate Den dues to assigned Den Leader. He
shall also be expected to pay back dues, where necessary. Non-payment of Dues -
If the Cub Scout falls behind, the Den Leader shall notify the parents and make
arrangements for payment of delinquent dues. Continuous non-payment of dues is
adequate cause for the Pack Committee to drop a boy from the Pack. Dues may be paid quarterly (October,
December, February, and April.
Registration - Each new boy joining the Pack or re-chartering shall pay
the current Boy Scouts of America registration fee.
Audit -
An audit of the Pack’s financial records shall be made whenever there is a
change of Pack Treasurer. Such audits shall be handled by the Pack Committee
Chairman and two other members, or referred to Council when deemed necessary by
the Pack Committee.
Money Earning Projects - Shall be held during the course of the year in order to
raise money for the Pack. These projects shall be a function of the Pack
Committee and may need approval by the Council.
All Cub Scouts, Adult Leaders and Committee Members shall assist as
required.
XIV. UNIFORMS
All members of the Pack shall be governed by the following:
1.
All
boys must obtain a uniform as soon as possible after joining. Scouts are expected to wear the "official"
uniform to all Pack meetings, and the "activity" uniform to all other
outings/fieldtrips. The official uniform
is the blue or khaki BSA shirt and pants.
The activity uniform is any t-shirt that contains any type of BSA logo.
2.
Uniforms
may be deemed optional at Den meetings per individual Den leaders. Scouts shall be permitted to wear pants
(i.e., blue jeans, or other acceptable pants) in lieu of the official Cub scout
pants/shorts. No sweatpants. The Cub
scout hat and neckerchief are encouraged but not mandatory.
3.
All
Adult Leaders are required to wear an official BSA uniform to all scouting
functions.
XV. NOTICE OF
AMENDMENTS TO THE PACK ORGANIZATIONAL POLICY
When amendments to the Pack Organizational Policy are
recommended, the Pack Committee must approve prior to implementing, and each
Pack Committee member given a copy of the amendment.
Revised: 08/17/2010